Healthy & Safety Officer

Vivo is looking for a Healthy & Safety Officer to join their Nairobi team.

Job Purpose

As a Health & Safety Officer you will be responsible for ensuring compliance with occupational health and safety (OSH) guidelines in a workplace. You will play a crucial role in promoting a safe working environment by advising on safety measures, conducting risk assessments, and enforcing preventative measures. Your primary goal is to establish a safe workplace according to legal standards and foster a culture of attention to health and safety.

The Health & Safety Officer will review existing policies and measures, organize OSH training, inspect premises and work activities, investigate incidents, and prepare reports on occurrences. 

Key Responsibilities

• Develop, implement, and monitor the Occupational Safety, Health, and Environment Policy, Programs, and Procedures.

• Update policies and procedures regularly to reflect new legislation, best practices, and industry  standards.

• Ensure company compliance with all relevant safety, health, and environmental legislation (e.g., OSHA, WIBA).

• Coordinate with regulatory bodies to keep policies aligned and report and follow up on workplace injuries and accidents.

• Maintain incident and accident records and handle worker’s compensation claims as per WIBA regulations.

• Investigate workplace accidents, injuries, and near misses.

• Prepare incident reports and recommend preventive measures.

• Maintain records of accidents and safety-related incidents.

• Work with the Safety and Health Committee to investigate and report serious personal injury accidents and hazardous conditions.

• Maintain and coordinate work schedules with all departments, ensuring compliance with safety standards.

• Develop and implement regular safety awareness initiatives, including workshops, seminars, and informational campaigns.

• Maintain an organized training schedule for both the OSH Committee and employees, ensuring all sessions are timely and relevant.

• Keep detailed records of all training sessions, including attendance, materials used, and feedback received.

• Ensure that a specified number of employees are certified in first aid and CPR each year, maintaining up-to-date records of certifications.

• Conduct training on proper incident reporting procedures and investigation techniques for all employees.

• Coordinate fire drills and emergency evacuation exercises.

• Ensure safety equipment such as fire extinguishers and first aid kits are available and functional

• Oversee external audits related to health and safety, recording inspection findings, and producing improvement reports.

• Conduct regular equipment inspections and submit monthly and quarterly reports to upper management with recommendations.

• Prepare reports on occurrences and provide statistical information to upper management

• Prepare reports on safety performance, incidents, and compliance to management, highlighting trends and areas for improvement.

Key Skills

• Planning and Organization- Be organized to multitask without missing key details.

• Ownership and Responsiveness - Self-driven and take ownership of tasks to be done.

• Problem Solving - Be able to initiate solutions at a lower level.

• Ability to take initiative- Be proactive and take initiative where necessary.

• Strong Oral and Written Communication: Highly developed communication skills to communicate effectively

• Accuracy – Ability to perform work accurately and thoroughly.

• Computer skills - Ability to effectively use MS Office and Google tools

Qualifications and Experience

• A Degree in safety management, Environmental or a relevant field is preferred.

• Minimum of 3-5 years experience in safety management in a manufacturing or industrial environment

• Knowledge of occupational health and safety regulations and standards, including OSHA, and  WIBA regulations

• Good knowledge with First Aid.

• Good interpersonal skills.