Project Coordination Officer

APHRC seeks to recruit Project Coordination Officer to support the day-to-day delivery of multiple high-profile strategic initiatives, including Evidence for AI in Health (EVAH), Implementation Network for Sharing Population Information from Research Entities (INSPIRE)2.0, and Training Hubs for Statisticians, Epidemiologists in Eastern, Central and Western Africa (ANTENNA).

Working at the intersection of research, policy engagement, digital platform delivery, and multi-country partnerships. The successful candidate will provide essential administrative, logistical, and communication coordination. This includes ensuring timely execution of activities, fostering coherent internal alignment, and enabling seamless engagement with partners, funders, reviewers, and other key stakeholders.

This ideal candidate will be expected to strengthen synergies across projects within the Data Science Program and help translate data and AI-driven evidence into tangible policy and practice outcomes across Africa.

Key Responsibilities

Project Planning and Implementation

• Coordinate the execution of project annual workplans and activity schedules to ensure timely delivery of project milestones.

Stakeholder Engagement and Communication

• Manage relationships with internal and external stakeholders, ensuring alignment and consistent information flow across assigned projects.

• Act as the primary point of contact for stakeholder communications, facilitating structured engagement and follow-up throughout project activities.

Project Monitoring and Tracking

• Track project milestones, deliverables, deadlines, and interdependencies across workstreams.

Event and Meeting Coordination

• Support the organization of meetings, review panels, workshops, convenings, and exchange visits.

• Prepare meeting agendas, minutes, and action trackers to ensure clear follow-up.

Operational and Administrative Support

• Maintain project operational trackers, calendars, and documentation repositories.

• Support procurement, consultant onboarding, travel arrangements, and event logistics.

• Assist with contract and documentation processes in compliance with APHRC procedures.

Reporting and Compliance

• Support the preparation of progress updates, internal briefs, and reporting inputs.

• Liaise with the Communications Officer to ensure timely dissemination of project outputs.

• Maintain accurate records for audit and compliance purposes.

Qualifications and experience

• Bachelor’s degree in Project Management, Public Health, Social Sciences, or a related field.

• A Master’s degree in a relevant discipline will be an added advantage.

• At least 3–5 years of experience in project coordination or management, preferably within research or health programs.

• Experience working with multiple stakeholders and managing competing deadlines.

• Demonstrated ability to simultaneously coordinate technical, policy, and administrative stakeholders.

• Familiarity with donor-funded project environments (Wellcome, Gates, DFID, NIH) and their reporting/compliance requirements.

• Experience supporting workshops, convenings, or peer-review processes is an added advantage.

• Experience supporting multi-country or consortium-based projects, particularly in research or global health programs.

• Exposure to digital health, AI, data science, or innovation programs in LMIC or African contexts.

• Strong organizational and communication skills.

• Proficiency in project management tools (workplan trackers, Gantt charts, budget trackers, and shared document repositories).